✓ Daily Sign-In/Out Records
Accurate arrival and departure times recorded for ALL children
Every child must have exact times logged - not rounded estimates. "9:00am" for everyone raises red flags.
Parent/authorized person signature or electronic confirmation
Must show WHO dropped off and collected each child. First and last name required.
Staff arrival and departure times logged
Inspectors cross-check staff sign-in against ratios. Missing staff records = instant compliance issue.
Records are legible and complete (no blank rows or missing data)
Paper registers with gaps, crossed-out entries, or illegible writing fail inspections.
⚠ Emergency Readiness
Real-time register accessible within 2 minutes for fire drills
Inspectors may ask: "Show me who's on premises RIGHT NOW." Can you do it in under 2 minutes?
Register includes visitors, contractors, students on premises
Not just children and staff - EVERYONE on site must be accounted for.
System works even during power cuts or technology failures
Digital-only systems must have a backup. What happens if WiFi goes down during an emergency?
✓ Record Retention & Access
Previous 6 months of sign-in records readily accessible
Inspectors often request historical records. Can you produce them in 5 minutes?
Records stored securely and comply with GDPR
Paper registers locked away after hours. Digital records password-protected and encrypted.
System shows child:staff ratios are maintained
Your sign-in data should prove you never exceeded ratios. Inspectors will check this.
