Club Management Software for grassroots sports clubs across Wales and the UK

Let us keep track of player registrations, messaging and fees so you can focus on being a great coach.

Our software not only manages bookings and payments for club fees, but also showcases your club’s history, teams, and staff with a customisable webpage featuring your club’s colours and logos.

Wootzoo helps with growing your club, by keeping you on top of industry news, analysing payment breakdowns, and automating time-consuming tasks.

Automated payments and reminders

Setup direct debit mandates
Redirect customers straight to a payment page
Set activities as 'paid only'
Book and pay for activities quickly and efficiently
Reminder emails sent 24 hours before new activity

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Advanced booking system

Automate billing to keep up to date with payments
Manage sub payments and sell tickets
Take cash or upfront card payments
Set recurring or one off activities
Allow users to book in part way through the term
Create Discount Codes
Password protect bookings
Automated waiting list

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Build a community

Post to your activity feed
Share updates directly with your members
Set internal notes and reminders
Segment your squad
Group messaging
Build trust with reviews

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Don’t just take our word for it...

“We were a bit hesitant to use an app to communicate and provide information to parents. After looking at different options, Wootzoo was by far the best choice for us as it supports the Welsh language. The format is simple, intuitive, and gives parents everything they need throughout the day. They're especially loving the daily photo updates of their children! We'd recommend Wootzoo to any Welsh provider — and Matthew is always on hand to help and support us whenever needed.”

Hayley

Cylch Meithrin Llanilltud Fawr

“We've been using Wootzoo since September, and we're really happy with how much it's improved our parent communications. It's made my day-to-day working life so much easier, with everything in one place and no more endless paper use. Parents love having all the information they need at their fingertips, and the platform has really helped streamline our processes. I would highly recommend Wootzoo to any Cylch or childcare setting looking for an efficient, eco-friendly way to boost parent engagement.”

Catrin Watkins

Cylch Meithrin Gellionmen

“Since switching to Wootzoo we've seen a steady increase in bookings and enquiries. It's handy having the built in webpage, as it saves me paying for an actual website. I am impressed. The team are quick to respond and have taken on board my input. We used to use Class4Kids but they were impossible to get hold of.”

Paul Holmes

Club Futsal

“We've been using Wootzoo since January, parents love having all the information they need at their fingertips and the platform has really helped us with day to day running of our Cylch. Our holiday club numbers have increased and everyone has commented how easy it is to use. I would highly recommend Wootzoo to any Cylch or childcare setting.”

Becky Suckley

Cylch Bodhyfryd

“I have saved so much time with Wootzoo. I have all my bookings in one place, I can organise my payments and it's so easy to communicate with my customers now! I love the sharing feature too. I've created a customised landing page and had my first new customer within a few days.”

Theresa Goodwin

True Aim Activities

“Wootzoo makes communication with parents really easy by uploading meals, pictures and updates at the click of a button. The invoicing function is really useful too as it means that we are on top of our cashflow and don't need to chase parents. We love the fact that it is available in Welsh language - nothing else like it exists and as a Welsh language nursery this is a really important feature.”

Natasha Baker

Wibli Wobli Nursery

Everything You Need in One Platform

Bilingual Club Management Software for Wales and the UK

Real-Time Attendance Tracking

Know exactly who's in, when they arrived, and maintain perfect attendance records for CIW compliance

Automated Payment Collection

Stop chasing payments - automated invoicing and reminders ensure steady cash flow

24/7 Online Registration

Parents can register anytime, anywhere - no more lost paperwork or missed opportunities

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Custom Digital Forms

Gather exactly the information you need with tailored forms that save hours of admin time

Bilingual Parent Communication

Send updates, photos, and messages in Welsh or English - keeping all families connected

Instant QR Code Registration

Turn any interaction into a registration opportunity with instant QR codes for events and sign-ups

Built-In Marketing Tools

Grow your nursery with professional marketing materials and social sharing - no designer needed

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Business Intelligence Dashboard

Make data-driven decisions with insights on revenue, attendance trends, and growth opportunities

Professional Online Presence

Get a beautiful, mobile-friendly webpage that showcases your nursery and attracts new families

Daily Parent Updates Feed

Share moments, meals, and milestones instantly - parents love seeing their child's day unfold

Staff Management & Rotas

Streamline scheduling, track CPD, and showcase your amazing team with professional profiles

Welsh Curriculum Integration

Track development milestones with Wales-specific curriculum frameworks (launching soon)

Ready to transform your nursery operations?

Start Your Free Trial - Setup in 15 Minutes

✓ No credit card required ✓ Full Welsh language support ✓ Cancel anytime