Official Partner

Breeze through your next CIW inspection.

Wootzoo handles your CfW evidence and Active Offer reporting automatically. Not a UK app with Welsh bolted on. Actually built here.

Cylch Meithrin? Please sign up using the link from Mudiad Meithrin.

Everything your CIW inspector wants to see

  • ✅ Stay inspection-ready - Keep your nursery compliant without the hassle.
  • ✅ Track progress, bilingually - Capture development and update parents in Welsh and English.
  • ✅ Secure all your records - Store everything from accident logs to staff files in one place.
  • ✅ Real-time data at a glance - See up-to-date staff, attendance, and wellbeing info.
  • ✅ Simplify staff CPD - Track growth and meet CIW requirements with ease.
Start Free Trial - No Card Required
7+
hours saved every week
200+
sheets of paper eliminated per month
15min
to get started, no card needed

Why Welsh nurseries choose Wootzoo

Not English software translated to Welsh. Built for Welsh childcare from day one.

Welsh-FIRST, not Welsh-bolted-on

Built with Mudiad Meithrin, not just translated. Every feature designed around Welsh-medium education and the Active Offer.

CIW reports inspectors actually want

Not EYFS reports with a Welsh sticker. Automatic Curriculum for Wales tracking and CIW compliance evidence, mapped correctly from day one.

Trusted by 220+ Welsh settings

From Gwynedd to Carmarthenshire, Welsh nurseries choose Wootzoo because it understands requirements that generic UK apps simply don't.

Co-designed with Welsh providers and Mudiad Meithrin

Inspection-ready evidence in 2 taps.

Stop spending Sundays mapping photos manually. Every observation links to the Development Pathway and Principles of Progression automatically. No Sunday night panic.

Save 3+ hours before every inspection
  • CfW observations automatically mapped to the Development Pathway and Principles of Progression
  • CIW-compliant ratios tracked in real time, flagged before they become a problem
  • Bilingual registers and attendance records, always up to date
  • Child and staff records stored securely and instantly accessible
  • Audit-ready reports generated in one tap
Start Your Free Trial – Setup in 15 Minutes
CIW-ready nursery management software
Nursery admin software Wales

Co-designed with Welsh providers and Mudiad Meithrin

Get paid by Friday. Every Friday.

Automated billing means no more awkward conversations about money or chasing late Childcare Offer payments.

Save 4 hours a week on billing alone
  • Fast, simple invoicing so you get paid without chasing
  • Auto-process registrations and store everything securely
  • Instant access to medical, dietary, and contact details
  • Segment groups and send messages in seconds
  • Keep internal notes to streamline staff communication
Start Your Free Trial – Setup in 15 Minutes

Co-designed with Welsh providers and Mudiad Meithrin

The Active Offer, handled.

Welsh communications sent proactively to every family, without them having to ask. That's a CIW requirement, ticked.

Eliminate 200+ sheets of paper per month
  • Parents receive Welsh-first communications automatically
  • Childcare Offer billing handled without spreadsheet workarounds
  • Daily photos and updates shared bilingually in seconds
  • Build trust with real parent reviews and transparent communication
Start Your Free Trial – Setup in 15 Minutes
Active Offer nursery software Wales

Don’t just take our word for it...

Everything You Need in One Platform

Built specifically for Welsh childcare providers. No feature left behind.

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Automated Payment Collection

Stop chasing payments - automated invoicing and reminders ensure steady cash flow

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Funded Hours & Flexible Invoicing

Childcare Offer and Flying Start hours, holiday credits, standing orders and direct debits all handled in one place

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Bilingual Parent Communication

Send updates, photos, and messages in Welsh or English - keeping all families connected

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Daily Parent Updates Feed

Share moments, meals, and milestones instantly - parents love seeing their child's day unfold

Daily care logging icon

Daily Care Logging

Record nappy changes, bottle and solid feeds, sleeps, meals and toilet trips in seconds - parents see every entry as it happens

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Observations & Learning Journeys

Capture observations with photos and video, link them to milestones, and build a learning journey every family can keep

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24/7 Online Registration

Parents can register anytime, anywhere - no more lost paperwork or missed opportunities

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Real-Time Attendance Tracking

Know exactly who's in, when they arrived, and maintain perfect attendance records for CIW compliance

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CIW Compliance Toolkit

Policies, checklists, staff onboarding, supervisions and quality meetings evidenced in one place, ready for inspection day

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Safeguarding Records

Log concerns, track them by traffic light status, and keep your designated lead's oversight documented and secure

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Accident & Incident Reporting

Record what happened, who was told and what was done, with parents signing off digitally

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Contracts & Session Bookings

Set up funded and paid sessions once, then let parents book extra wraparound hours themselves within your capacity and ratios

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Live Rooms & Ratios

See who is in, which room they are in, and whether you are within ratio, right now on any device

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Menus, Allergies & Dietary Needs

Plan weekly meals and flag every allergy and dietary requirement so nothing is ever missed at the table

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Staff Management & Rotas

Streamline scheduling, track CPD, and showcase your amazing team with professional profiles

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Multi-Site & Team Access

Run several settings from one account, with manager and staff logins scoped to the right rooms and sites

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Waiting List Management

Capture the enquiries you cannot take today and turn them into registrations the moment a space opens up

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Business Intelligence Dashboard

Make data-driven decisions with insights on revenue, attendance trends, and growth opportunities

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Professional Online Presence

Get a beautiful, mobile-friendly webpage that showcases your nursery and attracts new families

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Custom Digital Forms

Gather exactly the information you need with tailored forms that save hours of admin time

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Welsh Curriculum Integration

Track development milestones with Wales-specific curriculum frameworks

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Calendar, Events & Newsletters

Share term dates, trips and bilingual newsletters, and let parents subscribe so it all lands in their own phone calendar

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Built-In Marketing Tools

Grow your nursery with professional marketing materials and social sharing - no designer needed

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Instant QR Code Registration

Turn any interaction into a registration opportunity with instant QR codes for events and sign-ups

Ready to transform your nursery operations?

Start Your Free Trial - Setup in 15 Minutes

✓ No credit card required ✓ Full Welsh language support ✓ Cancel anytime

Wootzoo integrates with

Want a full breakdown? Read our guide to nursery management software built for Wales.