What is nursery invoicing software?

Nursery invoicing software automatically generates invoices from your children's session contracts, sends them to parents, accepts online payments, and tracks what has and hasn't been paid. Wootzoo generates invoices in seconds from your existing booking data, with no manual data entry required.

Can nursery invoicing software handle Childcare Offer funding?

Yes. Wootzoo invoicing handles Welsh Government Childcare Offer (and Flying Start) deductions automatically. The system calculates the funded hours for each eligible child and adjusts the invoice total accordingly, so parents only see what they owe.

Does Wootzoo produce invoices in Welsh?

Yes — Wootzoo is the only nursery invoicing platform that produces fully bilingual English/Welsh PDF invoices. If a family's language preference is set to Welsh, their invoice is generated in Welsh automatically.

The #1 Rated Nursery Invoicing Software in Wales

60s

To Generate an Invoice

From contract to invoice in under a minute — no manual data entry.

100+

Settings Using Wootzoo

Nurseries and childcare settings billing through Wootzoo every month.

£59

Flat Monthly Rate

No per-child fees, no per-invoice charges. One price, everything included.

4.8★

Average Rating

From nursery managers across the UK.

What Changes When You Switch to Wootzoo

Real outcomes reported by nursery managers in their first month.

4+

Hours Saved Every Week

Stop re-entering the same contract data every billing cycle. Invoices are generated and sent in three clicks — the system already knows what each child is owed.

EN / CY

Bilingual by Design

Switch between English and Welsh with one toggle. Invoices, parent communications, and reports all respect the family's language preference — perfect for Active Offer compliance.

30h

Automated Funding

No more manual maths for 30-hour or stretched funding. Set the entitlement once per child and the system deducts it from every invoice automatically — no errors, no time wasted.

What Nursery Managers Say

Real settings. Real names. Real locations.

“The invoicing function is really useful — it means that we are on top of our cashflow and don't need to chase parents. We love the fact that it is available in Welsh language. Nothing else like it exists and as a Welsh language nursery this is a really important feature.”

Natasha Baker

Nursery Manager, Wibli Wobli Nursery

“After looking at different options, Wootzoo was by far the best choice for us as it supports the Welsh language. The format is simple, intuitive, and gives parents everything they need throughout the day. We'd recommend Wootzoo to any Welsh provider.”

Hayley

Manager, Cylch Meithrin Llanilltud Fawr

“It's made my day-to-day working life so much easier, with everything in one place and no more endless paper use. I would highly recommend Wootzoo to any Cylch or childcare setting looking for an efficient, eco-friendly way to boost parent engagement.”

Catrin Watkins

Manager, Cylch Meithrin Gellionnen

Everything You Need to Get Paid Faster

Wootzoo's nursery invoicing software is built around how childcare settings actually bill — not how accountants think they do.

Auto-Generated from Contracts

Invoices pull directly from each child's session contract — days, hours, rates, funded hours deductions. No re-entering data. No errors.

Online Payments

Parents pay by card (Stripe) or Direct Debit (GoCardless) straight from the invoice email. No login required — they click, they pay, you're done.

Childcare Offer & Funded Hours

Welsh Government funding (Childcare Offer, Flying Start) deducted from invoices automatically. Parents only see the amount they actually owe.

Professional PDF Invoices

Branded PDF invoices generated instantly — downloadable by you and the parent. Includes your nursery name, logo placement, and line-item breakdown.

Record Any Payment Type

Cash, bank transfer, childcare vouchers — manually mark them paid in seconds. Your accounts stay accurate regardless of how parents choose to pay.

Bilingual Welsh/English Invoices

The only nursery invoicing software that generates fully bilingual invoices. Welsh-language families receive their invoice in Welsh — automatically.

Stop Doing This Every Month

Manually calculating each invoice — checking which days each child attends, what their rate is, and what funding to deduct.

Chasing parents for fees by text, WhatsApp, and phone — then trying to remember who has paid and who hasn't.

Working out Childcare Offer deductions for each eligible child by hand and hoping you haven't made an error.

Managing separate apps for billing, registers, and parent communication — and paying for all three.

Start Doing This Instead

Click "Generate Invoice" and watch Wootzoo pull the session data, calculate the total, and apply funded hours in under 60 seconds.

Send invoices with one click. Parents get an email with a payment link. You get notified when they pay. No chasing.

See outstanding balances instantly on your dashboard — who's paid, who hasn't, and the total owed across all children.

One flat monthly fee covers invoicing, registers, parent app, daily diaries, and everything else. No per-child surprise bills.

How Nursery Invoicing Works in Wootzoo

Three steps from contract to paid.

1

Set Up the Contract

Add each child's sessions, days, hourly rate, and any funded hours when they enrol. Wootzoo stores this as the source of truth for billing.

2

Generate & Send

When billing month arrives, generate invoices for all children in one go. Review, adjust if needed, and send with a single click.

3

Get Paid

Parents pay online or in person. Wootzoo tracks every payment and shows you an up-to-date picture of who still owes money.

How Wootzoo Compares on Pricing

Most nursery invoicing software charges per child. That adds up fast.

Platform	Pricing Model	Cost for 40 children
Wootzoo You're here	Flat rate	£59/month
Famly	Per child	£120–200/month
Tapestry	Per child	£100–160/month
Kinderly	Per child	£80–140/month

Competitor estimates based on published per-child rates. Your saving scales with your roll.

Nursery Invoicing Software — Common Questions

Everything nursery managers ask before switching to Wootzoo.

Yes. Wootzoo automatically calculates 30-hour Childcare Offer and stretched/Flying Start funding deductions for each eligible child. There's no manual maths — the system applies the correct funded hours to the invoice and shows parents only what they genuinely owe. It also handles pro-rata calculations for part-week entitlements.

Yes — Wootzoo is the only nursery invoicing platform that produces fully bilingual English/Welsh PDF invoices. Set a family's language preference to Welsh and their invoice is generated in Welsh automatically. This supports your Active Offer obligations without any extra admin.

Yes. Wootzoo is built specifically around CIW (Care Inspectorate Wales) standards and updated for 2026 requirements. It covers invoicing and financial records, digital registers, learning observations linked to the Curriculum for Wales, bilingual Active Offer compliance, and CIW inspection-ready reports — all in one system.

Yes. Parents receive their invoice by email and can pay instantly by card (Stripe) or Direct Debit (GoCardless) without needing an account. Payments are matched to invoices automatically and your dashboard updates in real time.

Wootzoo charges a flat monthly fee from £59/month — invoicing is included alongside registers, parent app, and all other features. Unlike platforms that charge per-child fees (typically £2–5 per child per month), your cost stays the same whether you have 20 or 80 children enrolled.

Yes. Wootzoo lets you manually record payments against any invoice — cash, bank transfer, childcare vouchers, or any other method. The invoice status updates to paid and your accounts stay accurate regardless of how parents choose to pay.

Invoicing Is Just One Part of Wootzoo

Every subscription includes the full platform — not just billing.

Digital Registers

Parent App

Learning Journeys

SerenPass Sign In/Out

Staff Management

Compliance Reports

See all features