Kids Club Management Software

Name: Wootzoo
Availability: InStock
Rating: 5.0 (6 reviews)
Author: Wootzoo

Wootzoo runs the admin behind kids activity clubs, after-school and holiday clubs, sports clubs and dance schools: taking bookings, marking registers, collecting payments and keeping parents informed.

One price, unlimited children and unlimited staff, with no per-booking commission taken out of what you earn.

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Built for children's activity clubs

Most booking tools are built for gyms and salons and then pointed at children. Wootzoo starts from the child: every booking is attached to a child record carrying allergies, medical needs, emergency contacts and collection permissions, so the person running the register has what they need without going to look for it.

Session, term and holiday club bookings
Attendance registers marked from a phone
Allergies, medical needs and collection permissions on every register
Parent self-service bookings and waiting lists
Set activities as 'paid only'
Membership management

Sports Team Management App

Stay connected to your team and coaches
Group and segment your players and team
Log injuries at a touch of a button
Share notes with your coaching staff

Football Management App

Post to your club feed
Share updates directly with your players
Set internal notes and reminders
Track player development
Group messaging
Build trust with reviews
Book and pay for activities quickly and efficiently

Club Management Software

Efficient Membership Management
Easy booking system
Effective Member Engagement Tools
Create staff profiles
Instant communication tools for your players or parents

Dance School Management Software

Intuitive Dance Class Scheduling
Automated Attendance Tracking
Student Progress Tracking
Track dancers development
Build trust with reviews

Club management software: common questions

What is club management software?

Club management software is a single system that replaces the spreadsheets, paper registers and chasing messages behind a kids activity club. It handles class and session bookings, waiting lists, attendance registers, recurring and one-off payments, parent communication and staff scheduling. Wootzoo does all of this for clubs of any size on one flat monthly price.

Which club management software do kids activity clubs use?

Kids activity clubs in the UK generally choose between general-purpose booking tools and platforms built for children's activities. Wootzoo is built for children's settings specifically, so registers, parent accounts, child records, allergy and medical information and safeguarding notes are part of the system rather than bolted on. It is used by after-school clubs, holiday clubs, sports clubs, dance schools and nurseries.

How do kids activity clubs benefit from club management software?

The main gains are time and cash flow. Bookings and payments are collected automatically instead of by chasing parents, registers are marked on a phone rather than on paper, and parents self-serve their own bookings and details. Clubs also get an accurate record of who was present and who was collected, which matters for both ratios and safeguarding.

How much does kids club booking software cost?

Wootzoo is £59 per month for unlimited children and unlimited staff, with a free trial and no card required to start. Payment processing is charged at 0.5% plus the Stripe or GoCardless fee. There is no commission per booking, so the price does not grow as the club grows. See full pricing.

Can one system run both a nursery and an after-school or holiday club?

Yes. Many settings run wraparound care alongside their main provision. Wootzoo handles both in one account, so a child can attend nursery sessions and club sessions without being set up twice, and the setting bills for both together. If your setting is mainly a nursery, start with our nursery management software.

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Don’t just take our word for it...

“Wootzoo is a long-awaited milestone for nurseries in Wales. Purpose-built to align with the Welsh curriculum and CIW expectations, it finally provides a system that truly understands our local needs. Our team love how it's transformed their day. Tasks that meant paperwork and photocopying are now done in a few taps. Families are equally enthusiastic about the real-time 'Magic Moments' updates that keep them connected throughout the day. The support from Wootzoo is extraordinary. Matthew (and the team) are always on hand when we need help. We'd recommend it to any Welsh provider without hesitation.”

Amy

Fun Foundations

“We were a bit hesitant to use an app to communicate and provide information to parents. After looking at different options, Wootzoo was by far the best choice for us as it supports the Welsh language. The format is simple, intuitive, and gives parents everything they need throughout the day. They're especially loving the daily photo updates of their children! We'd recommend Wootzoo to any Welsh provider — and Matthew is always on hand to help and support us whenever needed.”

Hayley

Cylch Meithrin Llanilltud Fawr

“We've been using Wootzoo since September, and we're really happy with how much it's improved our parent communications. It's made my day-to-day working life so much easier, with everything in one place and no more endless paper use. Parents love having all the information they need at their fingertips, and the platform has really helped streamline our processes. I would highly recommend Wootzoo to any Cylch or childcare setting looking for an efficient, eco-friendly way to boost parent engagement.”

Catrin Watkins

Cylch Meithrin Gellionnen

“Since switching to Wootzoo we've seen a steady increase in bookings and enquiries. It's handy having the built in webpage, as it saves me paying for an actual website. I am impressed. The team are quick to respond and have taken on board my input. We used to use Class4Kids but they were impossible to get hold of.”

Paul Holmes

Club Futsal

“We've been using Wootzoo since January, parents love having all the information they need at their fingertips and the platform has really helped us with day to day running of our Cylch. Our holiday club numbers have increased and everyone has commented how easy it is to use. I would highly recommend Wootzoo to any Cylch or childcare setting.”

Becky Suckley

Cylch Bodhyfryd

“I have saved so much time with Wootzoo. I have all my bookings in one place, I can organise my payments and it's so easy to communicate with my customers now! I love the sharing feature too. I've created a customised landing page and had my first new customer within a few days.”

Theresa Goodwin

True Aim Activities

“We couldn't be more grateful to the Wootzoo app! We have been using this app since September 2025. It has eliminated our hard copies of information allowing us to upload quick and easy to the app in just a click of a button for parents, us as providers and inspectors. We no longer keep paper copies of observations; all evidence is logged using the app where we can share with parents if needed. Matthew is always at the other end of the phone if we have any questions or any suggestions to improve the app tailoring to our specific needs.”

Hannah Maiden

Cylch Meithrin Bysedd Bach

“Wootzoo makes communication with parents really easy by uploading meals, pictures and updates at the click of a button. The invoicing function is really useful too as it means that we are on top of our cashflow and don't need to chase parents. We love the fact that it is available in Welsh language - nothing else like it exists and as a Welsh language nursery this is a really important feature.”

Natasha Baker

Wibli Wobli Nursery

“Using Wootzoo has been a game-changer for our Cylch. No more paper registrations! Automated invoicing and all our policies stored securely in one place — accessible to parents whenever they need them.”

Bethan

Cylch Meithrin Llanfairpwll

“The website has been a great tool to help enable us to go paperless and to save time during the day. Everything is in one place which is a great help to staff and parents. The website has everything from daily records to invoices at a click of a button and runs in line with CIW requirements. We couldn't be without the website now!”

Amy

Cylch Meithrin Pili Pala

“If I had wrote a wishlist of things I would want from a platform, Wootzoo would have marked every single one off with a giant tick. Every platform we tried before was made for EYFS England, with Curriculum Wales shoehorned on as an afterthought — Wootzoo is specifically made for the Welsh Curriculum, so observations can be recorded against the areas of learning and experience and the four purposes.”

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Everything You Need in One Platform

Built specifically for Welsh childcare providers. No feature left behind.

Automated Payment Collection

Stop chasing payments - automated invoicing and reminders ensure steady cash flow

Funded Hours & Flexible Invoicing

Childcare Offer and Flying Start hours, holiday credits, standing orders and direct debits all handled in one place

Bilingual Parent Communication

Send updates, photos, and messages in Welsh or English - keeping all families connected

Daily Parent Updates Feed

Share moments, meals, and milestones instantly - parents love seeing their child's day unfold

Daily Care Logging

Record nappy changes, bottle and solid feeds, sleeps, meals and toilet trips in seconds - parents see every entry as it happens

Observations & Learning Journeys

Capture observations with photos and video, link them to milestones, and build a learning journey every family can keep

24/7 Online Registration

Parents can register anytime, anywhere - no more lost paperwork or missed opportunities

Real-Time Attendance Tracking

Know exactly who's in, when they arrived, and maintain perfect attendance records for CIW compliance

CIW Compliance Toolkit

Policies, checklists, staff onboarding, supervisions and quality meetings evidenced in one place, ready for inspection day

Safeguarding Records

Log concerns, track them by traffic light status, and keep your designated lead's oversight documented and secure

Accident & Incident Reporting

Record what happened, who was told and what was done, with parents signing off digitally

Contracts & Session Bookings

Set up funded and paid sessions once, then let parents book extra wraparound hours themselves within your capacity and ratios

Live Rooms & Ratios

See who is in, which room they are in, and whether you are within ratio, right now on any device

Menus, Allergies & Dietary Needs

Plan weekly meals and flag every allergy and dietary requirement so nothing is ever missed at the table

Staff Management & Rotas

Streamline scheduling, track CPD, and showcase your amazing team with professional profiles

Multi-Site & Team Access

Run several settings from one account, with manager and staff logins scoped to the right rooms and sites

Waiting List Management

Capture the enquiries you cannot take today and turn them into registrations the moment a space opens up

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Business Intelligence Dashboard

Make data-driven decisions with insights on revenue, attendance trends, and growth opportunities

Professional Online Presence

Get a beautiful, mobile-friendly webpage that showcases your nursery and attracts new families

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Custom Digital Forms

Gather exactly the information you need with tailored forms that save hours of admin time

Welsh Curriculum Integration

Track development milestones with Wales-specific curriculum frameworks

Calendar, Events & Newsletters

Share term dates, trips and bilingual newsletters, and let parents subscribe so it all lands in their own phone calendar

Built-In Marketing Tools

Grow your nursery with professional marketing materials and social sharing - no designer needed

Instant QR Code Registration

Turn any interaction into a registration opportunity with instant QR codes for events and sign-ups

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