CIW Tools

CIW Tools brings together everything you need for CIW compliance in one place: safeguarding, staff supervisions, checklists, and the committee document library. Available on Pro accounts only.

Safeguarding

The Safeguarding page shows a traffic-light status (green/amber/red) for every active child, plus your Designated Safeguarding Person (name, phone, email, certificate expiry date). Click into a child to see their traffic-light history and log a new concern (date, description, action taken, outcome).

Staff can view the page; only managers can update a status or log a concern.

Staff Supervisions & Appraisals

Found on the Supervisions tab of each staff member's profile. A manager records a supervision or appraisal (date, conducted by, notes, actions, next-due date, defaults to 6 months). Recording it auto-signs the manager; the staff member must then separately sign to confirm. A record can only be deleted while unsigned by both sides.

Custom Checklists

Build your own checklist (name plus a list of items) or use one of the three built-in ones: fire drill, cleaning schedule, sign-in compliance. Every use creates a daily session, with each item signed off individually (pass/fail, with a mandatory note if it fails). History lists past sessions, and completed built-in checklist sessions can be downloaded as a PDF.

Committee & Document Library

Keep a list of committee members (role, contact, term dates) and a private document library (title, category, e.g. constitution/minutes/financial/governance/other, date, file up to 20MB), grouped by category.

Policy Documents is a separate feature under the same hub, for publishing CIW policy PDFs with staff acknowledgement tracking.