Council Attendance Export

Providers

The council attendance export generates a weekly attendance report per child, suitable for submitting to the local authority for 30-hour funded childcare (CCOW) and CCOW claims.

Accessing the Export

Go to Reports → Council Attendance Export (or via SerenPass → Reports). Select the week you want to report on and click Export.

What the Export Contains

The export produces a CSV/spreadsheet with one row per child per day attended that week. Each row includes:

Child name and date of birth
Session date
Session slot name and times
Session type (Term time, Holiday club, 30-hour funded, etc.)
Signed-in status (present / absent)

The format is designed to match the requirements of the council attendance submission form for funded childcare claims.

Funded Sessions

Sessions with the type 30-hour funded are clearly identified in the export so the council can verify funded attendance separately from non-funded sessions. Make sure your booking slots have the correct session type set - see Sessions & Booking Slots.

Tips for Accurate Reporting

Ensure children are signed in and out on SerenPass each day - the export is based on actual sign-in records
Use ad-hoc sessions to capture any one-off attendance not on the regular schedule
Set session types on all slots before the week begins so the export categorises sessions correctly

Run the export at the end of each week while the data is fresh. You can re-run it for any past week if needed.

Discounts Staff Management